REQUIRED REPORTS / FORMS

Rows of American Flags on a field, blowing in the wind.

NEWSFLASH / NOTICE TO ALL MEMBERSHIP IN REGIONAL GROUP

SEND OFF A NEWSFLASH/NOTICE (MINIMUM OF 14 DAYS) BEFORE MEETING – NOTICE TO INCLUDE WHEN AND WHERE MEETING.  ITINERARY TO INCLUDE: ELECTION OF OFFICERS/ VOTING FOR PRIMARY/SECONDARY DELEGATES AND OPTIONAL – DISCUSSION OF EVENTS FOR THE YEAR.

CREDENTIAL FORM

FORM IS USUALLY A DIFFERENT COLOR EVERY YEAR.  THIS FOR IS TO BE SENT TO THE ADMINISTRATION DIRECTOR, PRIMARY DELEGATE, FILE (SECRETARY).  THIS FORM INCLUDES ALL NEWLY ELECTED OFFICERS, PRIMARY DELEGATE, AND INSTRUCTIONS ON BYLAWS/RESOLUTIONS COMMITTEE.  THIS FORM SIGNED BY PRESIDENT AND SECRETARY.

OFFICER REPORT

WITHIN 30 DAYS AFTER ANNUAL MEETING, THIS FORM IS TO BE FILLED OUT OF ALL ACTIVE OFFICERS.  THIS FORM IS TO BE SENT TO THE ADMINISTRATION DIRECTOR, MEMBERSHIP COORDINATOR, DISTRICT DIRECTOR AND FILE/SECRETARY.

CONVENTION AD /DONATE FORM

CONVENTION AD / DONATE FORM IS ATTACHED WITH REGIONAL GROUP AD FOR CONVENTION BOOKLET.  THIS IS A FUNDRAISER.  

ANNUAL FINANCIAL REPORT

THIS FORM WILL COME FROM ADMINISTRATIVE DIRECTOR AND IS TO BE FILLED OUT NO EARLIER THAN 1 JULY OF THE PREVIOUS YEAR UNTIL 30 JUNE OF THE PRESENT YEAR.  THIS REPORT WILL  ALSO INCLUDE ALL BANK STATEMENTS.  THE REPORT WILL BE SENT TO THE ADMINISTRATION DIRECTOR AND A COPY FOR THE REGIONAL GROUP FILE/SECRETARY/TREASURER.  THIS REPORT IS TO BE SIGNED BY THE PRESIDENT/TREASURER.