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Crucial Dates
The following dates are significant as BVA National Headquarters,
regional groups, and individual members prepare for the 59th National
Convention. Please refer to the corresponding checklist of actions
in preparing for the event. Questions can be addressed by calling
BVA National Headquarters at 800-669-7079. Asterisks indicate
actions required by the BVA National Bylaws.
1. January 1-25* - Mail call for nominations for BVA Certificates
of Appreciation.
2. January 1-25* - Mail call for nominations for Maas and
Diener Awards.
3. January 1-25* - Mail call for nominations for Wilburn
H. Long Employment Award.
4. March 12* - Mail reminder to regional group presidents
and secretaries that any proposed bylaw amendments for consideration
at the 59th National Convention must be postmarked to national
headquarters no later than 90 days before the convention (May
12).
5. March 12* - Mail credentials forms to regional group
presidents, vice presidents, secretaries, and treasurers (three
copies each as dictated by Article XIV, Section 12c).
6. March 13 (no later than 150 days before convention)
- Mail call for nominations for Directors of Districts 3 and 4
to members and associate members in good standing residing in
the two districts (Article VI, Section 3a).
7. March 13 (no later than 150 days before convention)
– Mail call for nominations for Director of District 2 to
members residing in said district (Article VI, Section 5).
8. April 16* - Nominations for BVA Certificates of Appreciation
due at national headquarters.
9. April 16* - Nominations for Maas and Diener Awards due
at national headquarters.
10. April 16* - Nominations for Wilburn H. Long Employment
Award due at national headquarters.
11. Mid-April* - 59th national convention package sent
to printer.
12. May 2 (no earlier than 100 days before convention)
- Earliest date to mail pre-registration package/official convention
notice.
13. May 12 (no earlier than 90 days before convention)
- Earliest date to mail ballots for elections of Directors of
Districts 3 and 4 (Article VI, Section 3d) to district members.
14. May 12 (no earlier than 90 days before convention)
- Earliest date to mail ballots for special election for Director
of District 2 (Article VI, Section 5).
15. May 12 (no later than 90 days before convention) -
Proposed bylaw amendments must be sent to BVA National Headquarters
postmarked no later than this date (Article XIX, Section 1b).
16. May 12 (no earlier than 90 days before convention)
- Earliest date to mail proposed bylaw amendments to members in
good standing (Article XIX, Section 1b).
17. May 12 (90 days before convention and 60 days following
original mail call) - Nominations for Directors of Districts 3
and 4 due at national headquarters (Article VI, Section 3a).
18. May 12 (90 days before convention and 60 days following
original mail call) - Nominations for special election for Director
of District 2 (Article VI, Section 3a).
19. May 27 (no later than 75 days before convention) -
Latest date to mail pre-registration package/official convention
notice.
20. June 1 - Latest date to mail ballots for regular elections
of Directors of Districts 3 and 4 and special election for Director
of District 2 (Article VI, Section 3d – see #13 above).
21. June 15* - Mail annual financial report forms (three
copies) to treasurers of regional groups (Article XIV, Section
13a, Part 3).
22. June 26 (no later than 45 days before convention) -
Ballots for elections of Directors of Districts 3 and 4 postmarked
to national headquarters no later than midnight (Article VI, Section
3e).
23. June 26 (no later than 45 days before convention) -
Latest date to mail proposed bylaw amendments to members in good
standing (Article XIX, Section 1b – see #15 above).
24. July 1 (no later than 40 days before convention) -
Regional group meeting notices to elect convention delegates must
be mailed. Copy of notice must be mailed to BVA National Headquarters
at the same time it is mailed to group membership (Article
XIV, Section 12b, Parts 1 and 2).
25. July 6 (no later than 35 days before convention) -
Count election ballots for Directors of Districts 3 and 4 and
special election for Director of District 2 (Article VI, Section
3g).
26. July 20 (no later than 21 days before convention) -
Completed delegate credentials forms and proxy forms must be postmarked
to national headquarters (Article IX, Section 2c; Article XIV,
Section 12c, Part 2).
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