Good Standing Requirements
Article XIV of the BVA National Bylaws outlines the criteria by which regional groups are deemed in good standing for national conventions. Groups must accordingly accomplish the following:
1) Meet at least once during the BVA fiscal year July 1-June 30 and submit a copy of the minutes to national headquarters (Attn: Administrative Director) within 60 days of such meetings (Section 13A).
2) Submit an annual financial statement to the Administrative Director on forms provided for that purpose no later than September 30 (three months following the end of Fiscal Year 2006).
Regional group officers should review the status of their groups to insure that the above requirements have been met. Doing so will insure that all BVA delegations will be appropriately seated at the BVA 61st National Convention.
Delegates, Alternates, Credentials Forms
Article XIV of the BVA National Bylaws specifies that all regional groups intending to send a delegate to Buffalo must also hold a meeting to elect and instruct the individual.
Groups must inform all of their members in good standing, in writing, of the date, time, location, and purpose of the meeting, which must be held no later than 40 days before the convention (July 6, 2006). Notice of the meeting must be distributed to the regional group members no less than 10 days before it is to be held.
A copy of the notice must be forwarded to BVA National Headquarters (Attn: Administrative Director) at the same time the notice is distributed to the members. Failure to do so will render the group’s delegation unable to receive seating at the convention.
A set of official BVA credentials forms, mailed in triplicate on peach-colored paper to all regional group officers on April 3, must also be completed in triplicate, dated according to the date of the meeting, signed by the regional group president, and authenticated by the regional group secretary. One copy should be provided to the elected delegate. A second copy must be mailed to BVA National Headquarters (Attn: Administrative Director) and postmarked no later than 21 days before the opening of the national convention (July 25, 2006). A third copy should be placed in the regional group files.
Regional groups must also elect specific alternate delegates to the national convention at the same meeting. It is a violation of the BVA National Bylaws to designate “any other members attending the national convention,” or words to that effect, in the space provided for the alternate delegate on the official credentials form.
Each regional group to be represented at the national convention should elect a representative to the Bylaws and Resolutions Committee. The representative’s name should be placed in the appropriate blank at the bottom of the second page of the credentials form.
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