Official Notice #2
Pursuant to the provisions of Section 3b of Article IX (National
Convention) of the BVA National Bylaws, all members of the Blinded
Veterans Association in good standing are hereby notified that
the BVA 60th National Convention will be held at the Wyndham
Miami Beach Resort, 4833 Collins Avenue, Miami Beach, FL 33140
(305-532-3600), during the period Tuesday, August 16, through
Saturday, August 20, 2005.
The pre-registration packet does not include a copy of
the official BVA National Headquarters proxy form. The change
in procedure resulted from a bylaw amendment approved at the BVA
58th National Convention two years ago that eliminated its inclusion
in the packet.
Members or Associate Members in good standing who wish to vote
by proxy may now request a form by writing or calling Administrative
Director Brigitte Jones at BVA National Headquarters no later
than July 2, 2005, which is 45 days before the opening day of
the 60th Convention.
In compliance with Section 2c of Article IX, the proxy form must
be completed and returned to BVA National Headquarters (Attn:
Administrative Director). To be considered valid, the envelope
containing the form must be postmarked no later than July 26,
2005, which is 21 days before the opening date of the convention.
Remaining Important Dates
1. June 2 (no later than 75 days before convention) -
Latest date to mail pre-registration package/official convention
notice.
2. June 7 - Latest date to mail ballots for regular elections
of Directors of Districts 5 and 6.
3. June 15 - Mail annual financial report forms (three
copies) to treasurers of regional groups (Article XIV, Section
13a, Part 3).
4. July 2 (no later than 45 days before convention) - Ballots
for elections of Directors of Districts 5 and 6 postmarked to
national headquarters no later than midnight (Article VI, Section
3e).
5. July 2 (no later than 45 days before convention) - Latest
date to mail proposed bylaw amendments to members in good standing
(Article XIX, Section 1b).
6. July 7 (no later than 40 days before convention) - Regional
group meeting notices to elect convention delegates must be mailed.
Copy of notice must be mailed to BVA National Headquarters at
the same time it is mailed to group membership (Article XIV, Section
12b, Parts 1 and 2).
7. July 12 (no later than 35 days before convention) -
Count election ballots for Directors of Districts 5 and 6.
8. July 26 (no later than 21 days before convention) -
Completed delegate credentials forms and proxy forms must be postmarked
to national headquarters (Article IX, Section 2c; Article XIV,
Section 12c, Part 2).
Good Standing Requirements
Article XIV of the BVA National Bylaws outlines the criteria
by which regional groups are deemed in good standing for national
conventions. Groups must accordingly accomplish the following:
1) Meet at least once during the BVA fiscal year July 1-June 30
and submit a copy of the minutes to national headquarters (Attn:
Administrative Director) within 60 days of such meetings (Section
13A).
2) Submit an annual financial statement to the Administrative
Director on forms provided for that purpose no later than September
30 (three months following the end of Fiscal Year 2005).
Regional group officers should review the status of their groups
to insure that the above requirements have been met. Doing so
will insure that all BVA delegations will be appropriately seated
at the BVA 60th National Convention.
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