74th National Convention
August 12th-16th, 2019
Major events of the convention already scheduled are:
· National President’s Reception and Dinner: August 13th
· Official Business Meetings: August 14-16th
· Father Carroll Memorial Luncheon: August 15th
A special invitation is being extended to all potential exhibitors and sponsors to come to Tulsa.
Registration for the convention will open online in May. If required, an electronic or printed copy of the registration packet can be provided to you. Please contact Krissi Spence-Gilbert at email@example.com if you require an electronic or print copy of the registration packet.
Formal Official Notice
Pursuant to the provisions of Section 3b of Article IX (National Convention) of the BVA National Bylaws, all members of the Blinded Veterans Association in good standing are hereby notified that the BVA 74th National Convention will be held at the Marriott Tulsa Southern Hills, 1902 E 71st ST, Tulsa, Oklahoma 74136, from Monday, August 12th, through Friday, August 16th, 2019.
Periodic updates regarding the convention will be posted to the Convention page within the News and Events section of the BVA website.
BVA National Headquarters will host the 74th National Convention.
BVA members in good standing who wish to vote by proxy may request a special proxy form by writing or calling the Administrative Director at BVA National Headquarters no later than 45 days before the opening day of the 74th National Convention. Because the 45th day falls on Saturday, June 29th, the deadline for requesting a proxy form is June 28, 2019.
In compliance with Section 2c of Article IX, the proxy form must be completed and returned to BVA National Headquarters (Attn: Administrative Director). To be considered valid, the envelope containing the form must be postmarked no later than 21 days before the opening date of the convention. The due date is therefore July 23rd, 2019.
Jones Announces Dates for Required Actions
Administrative Director Brigitte Jones has announced the following schedule of administrative actions that must be accomplished by regional groups and individuals leading up to the opening of the BVA 74th National Convention in Tulsa on August 12th.
BVA National Headquarters distributed notices during the month of January regarding nominations for Certificates of Appreciation, the Maas and Diener Awards, and the David L.Schnair Volunteer Service Award. These actions also occurred in compliance with articles within the BVA National Bylaws.
A reminder will be mailed to regional group presidents and secretaries on March 18th regarding the due date for submission of bylaw amendments for consideration at the convention. A mailing to all BVA members in good standing and residing in Districts 3 and 4 will also occur on or before March 18th (150 days leading up to August 12th). The mailing will call for nominations for District Director.
Three copies of the credentials form will also be mailed on April 19th to all regional groups.
Both regional groups and individuals should refer to the following timeline
in preparing for the convention. Items listed include actions required of the Association’s national headquarters, regional groups, and individuals.
Questions can be addressed by calling 800-669-7079. Asterisks indicate actions required by the BVA National Bylaws.
1. March 18* (no later than 150 days before convention): Mail call for nomination of Directors of Districts 3 and 4 to members in good standing from each of the two districts (Article VI, Section 3d, also published in March- April BVA Bulletin).
2. March 18*: National Headquarters sends reminders to regional group presidents and secretaries that proposed bylaw amendments to be considered at the 74th National Convention must be postmarked no later than 90 days before the convention (May 15th).
3. April 19*: Mail credentials forms to regional group presidents, vice presidents, secretaries, and treasurer (three copies each, Article XIV, Section 12c).
4. April 19*: Nominations for BVA Certificates of Appreciation, the Melvin J. Maas and Irving Diener Awards, and the David L. Schnair Service Award all due at national headquarters.
5. May 6* :(no earlier than 100 days before convention): Earliest date to mail pre-registration package and official convention notice to potential attendees. Actual 100-day mark before the convention is May 5, which is a Sunday this year, requiring a May 6 mailing.
6. Mid-May*: 74th National Convention pre-registration package prepared and sent to printer.
7. Mid-May*: 74th National Convention proxy forms mailed but only by request to national headquarters Administrative Director.
8. May 15* (no earlier than 90 days before convention): Earliest date to distribute ballots to Districts 3 and 4 (Article VI, Section 3d).
9. May 15 (no later than 90 days before convention): Envelopes
containing proposed bylaw amendments must be directed to National Headquarters and postmarked (Article XIX, Section 1b).
10. May 15 (no earlier than 90 days before convention): Earliest date to mail proposed bylaw amendments to members in good standing (Article XIX, Section 1b).
11. May 15 (90 days before convention and 60 days following original mail call referred to above): Nominations for regular elections of Directors of Districts 3 and 4.
12. May 30 (no later than 75 days before convention): Latest date to mail pre-registration official convention notice.
13. June 4 (no later than 70 days before convention): Latest date for national headquarters to mail ballots for regular elections of Directors of Districts 3 and 4 (Article VI, Section 3d).
14. June 15*: National Headquarters mails annual financial
report forms (three copies) to treasurers of regional groups.
15. June 28 (no later than 45 days before convention): Ballots for regular elections of Directors of Districts 3 and 4 due at National Headquarters.
16. June 28 (no later than 45 days before convention): Latest date to mail proposed bylaw amendments to members in good standing.
17. July 5 (no later than 40 days before convention): Regional group meeting notices to elect convention delegates must be mailed to group members. A copy of the notice must also be mailed to national headquarters at the same time it is mailed to the group membership.
18. July 9 (35 days before convention): National Headquarters counts election ballots for regular elections of Directors of Districts 3 and 4.
19. July 23 (21 days before convention): Completed delegate credentials forms and proxy forms must be postmarked no later than midnight.
Award Submissions Highlight Convention Preparations
This year marks 74 years of “Blinded Veterans Serving Blinded Veterans.” Each year BVA recognizes at the national convention those who have sacrificed and excelled extraordinarily in their lives. Awards include the Major General Melvin J. Maas Award, the Irving Diener Award, the David L. Schnair Award, and Certificates of Appreciation. These awards were established in order to recognize the honor that these individuals brought to the organization and the effort and dedication that were required to do so.
The Major General Melvin J. Maas Achievement Award was initiated by the late Baynard H. Kendrick, a renowned mystery writer and author of Lights Out, the story of a World War II blinded veteran. The award seeks to honor the individual who has contributed to the positive image of the blind community through his/her professional achievement. In honor of Maas, nominations should be individuals who have found success in their employment despite their vision loss and who have also helped other blinded veterans find independence.
Before his death, Maas was quoted in the New York Times: “A handicapped person who lives up to his potential leads a more successful life than the so-called normal person who uses only 50 percent of his capabilities.”
Winners of the Maas award are men and women with service connected blindness who have overcome their disability to become independent in their daily living.
The Irving Diener Award was initiated by a former member of the BVA National Advisory Committee who continuously supported BVA. As an individual, Diener sought to empower those who were dedicated to the organization. The award seeks to honor those who have made an outstanding commitment to their BVA regional group and the organization as a whole rather than for their personal achievements in rehabilitation or employment. Diener saw that by recognizing one individual he was motivating BVA members to focus on helping veterans located close to them geographically.
World War II blinded veteran David L. Schnair was an early member of BVA and a member of the National Board of Directors for more than 40 years, including Director of District 1. During those same years he was a volunteer at the New York City Regional Office. Today, BVA continues to honor David’s volunteerism through the Volunteer Service Award. Recipients of this award should be exemplary volunteers locally and/or nationally. They should have an understanding of the VA system and serve as a spokesperson for the needs of all blinded veterans.
The Certificate of Appreciation is in place to acknowledge those who have positively influenced the blinded veteran community and the achievements of its members. To be eligible for this award, an individual cannot be a BVA member or a relative of a BVA member. The award is limited to those in the field of blind rehabilitation who serve veterans with vision loss.
Nominations for each of the aforementioned awards are currently being accepted. All award nominations are due April 19th, 2019. Further information, as well as nomination guidelines and criteria, can be found on the BVA website.
Those selected will be honored at the convention. The venue for the Maas, Diener, and Schnair Awards is the Friday Awards Banquet, the culminating event of the convention week. The Awards Banquet also recognizes the regional groups who have earned the Gold,
Silver, and Bronze Gavels for the past fiscal year.
Certificates of Appreciation are awarded at the Thursday Father Thomas Carroll Memorial Luncheon following the event’s keynote address.
Have any questions, comments or suggestions? We want to hear them! Send any and all correspondence to Krissi at firstname.lastname@example.org.
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Blinded Veterans Association National Convention
Start Date: Monday, August 9, 2019
End Date: Wednesday, August 21, 2019
Last Day to Book: Wednesday, July 24, 2019