“Biggest Little City” Beckons BVA Faithful
Pursuant to the provisions of Section 3b of Article IX (National Convention) of the BVA National Bylaws, all members of the Blinded Veterans Association in good standing are hereby notified that the BVA 69th National Convention will be held at John Ascuaga’s Nugget Casino Resort, 1100 Nugget Avenue, Sparks, NV 89431, from Monday, August 18, through Thursday, August 21, 2014.
Reno-The Biggest Little City in the World. Photo courtesy of Reno-Sparks Convention and Visitors Authority.
Periodic updates regarding the convention will be posted regularly to the Convention page on the BVA website.
BVA National Headquarters will host the 69th National Convention.
BVA members in good standing who wish to vote by proxy may request a form by writing or calling the Administrative Director at BVA National Headquarters no later than 45 days before the opening day of the 69th National Convention. Because the convention’s opening day is August 18, the deadline for requesting a proxy form is July 3, 2014.
In compliance with Section 2c of Article IX, the proxy form must be completed and returned to BVA National Headquarters (Attn: Administrative Director). To be considered valid, the envelope containing the form must be postmarked no later than 21 days before the opening date of the convention. The due date is therefore July 28, 2014.
Our yearly assembly for the purpose of veterans’ advocacy, general updates, education, and camaraderie will bring together blinded veterans, regional group officers, national officers, VA representatives, professionals in the field of vision rehabilitation, and more than 30 exhibitors and partners.
As always, this event gives BVA and BVA Auxiliary members the chance to address the needs of blinded veterans and their families. There will be many presentations and workshops, some of which will begin on the Sunday prior to the official convention opening.
The national convention serves as the primary opportunity to actively participate in a major BVA event and to help steer the legislative direction of the organization. Of equal importance is the convention’s source of new information to take back to one’s region.
This year we have extended invitations to speakers who are experts in their field within VA and within the more general field of vision loss and rehabilitation. As is recent tradition, we will be favored by the presence and participation of professionals in the area of technology for the blind and visually impaired, researchers, and representatives of other service organizations.
Important topics affecting the future of BVA will be discussed at the convention. National leadership will address the members. National officer nominations, elections, and swearing-ins will also be conducted.
Family and guests are invited and welcome to attend the convention with BVA members. Nearby attractions are numerous. Classic western towns such as Virginia City and scenic Lake Tahoe are just two options for half-day or full-day trips.
There are a limited number of reduced rate rooms available for occupancy both before and after the convention. Please make your travel arrangements well in advance in order to secure your reservation.
Hotel reservations can now be made. Please call 800-648-1177 and identify yourself as part of the BVA room block “GBVA”. The room rate is $55.00 Sunday through Thursday and $79.00 Friday and Saturday, plus a tax of 13.5 percent. There is also a $7.00 per room resort fee per night that includes transportation to and from the airport, wireless Internet in the guest rooms, and access to pool and gym. The deadline for making reservations at the BVA rate is June 18. Additional information can be located on the BVA website.
The Reno-Tahoe area is a vast and sprawling region of high desert valleys and tree-covered mountains with population near 435,000. From the lights and gaming atmosphere to the 11,000-foot summit of Job Peak in Lake Tahoe, the area is among the most versatile and tourism rich in the country. Photo courtesy of Reno-Sparks Convention and Visitors Authority.
Important Dates and Deadlines
BVA National Headquarters distributed notices in January regarding nominations for Certificates of Appreciation, the Maas and Diener Awards, and the David L. Schnair Volunteer Service Award. These actions also occurred in compliance with articles within the BVA National Bylaws.
A reminder was mailed to regional group presidents and secretaries on March 17 regarding the due date for submission of bylaw amendments for consideration at the convention. A mailing to all BVA members in good standing and residing in Districts 5 and 6 occurred on or before March 21 (150 days leading up to August 18). The mailing called for nominations for District Director.
Three copies of the credentials form will also be mailed on April 10 to all regional groups.
Both regional groups and individuals should refer to the following timeline in preparing for the convention. Items listed include actions required of the Association’s national headquarters, regional groups, and individuals. Questions can be addressed by calling BVA National Headquarters at 800-669-7079. Asterisks indicate actions required by the BVA National Bylaws.
- March 17*—National headquarters sends reminder to regional group presidents and secretaries that proposed bylaw amendments to be considered at the 69th National Convention must be postmarked no later than 90 days before the convention (May 20).
- March 21 (no later than 150 days before convention)—Mail call for nomination of Directors of Districts 5 and 6 to members in good standing from each of the two districts.
- April 10*—Mail credentials forms to regional group presidents, vice presidents, secretaries, and treasurers (three copies each).
- April 22*—Nominations for BVA Certificates of Appreciation, the Melvin J. Maas and Irving Diener Awards, and the David L. Schnair Service Award all due at national headquarters.
- Mid-May*—69th National Convention pre-registration package prepared and sent to printer.
- Mid-May*—69th National Convention proxy forms mailed but only by request of national headquarters Administrative Director.
- May 9 (no earlier than 100 days before convention)—Earliest date to mail pre-registration package and official convention notice to potential attendees (one day prior to actual required date since May 10 is a Saturday).
- May 20 (no earlier than 90 days before convention)—Earliest date to distribute ballots to Districts 5 and 6 members for regular elections and to District 3 members for special election.
- May 20 (no later than 90 days before convention)—Envelopes containing proposed bylaw amendments must be directed to national headquarters and postmarked.
- May 20 (no earlier than 90 days before convention)—Earliest date to mail proposed bylaw amendments to members in good standing.
- May 20 (90 days before convention and 60 days following original mail call referred to above)—Nominations for regular elections of Directors of Districts 5 and 6 and special election in District 3.
- June 4 (no later than 75 days before convention)—Latest date to mail pre-registration package and official convention notice from national headquarters.
- June 9 (no later than 70 days before convention)—Latest date for national headquarters to mail ballots for regular elections of Directors of Districts 5 and 6 and the special election in District 3.
- June 13*—National headquarters mails annual financial report forms (three copies) to treasurers of regional groups.
- July 3 (no later than 45 days before convention)—Ballots for regular elections for Directors of Districts 5 and 6 must be postmarked no later than midnight (one day prior to actual required date since July 4 is a national holiday).
- July 3 (no later than 45 days before convention)—Latest date to mail proposed bylaw amendments to members in good standing.
- July 9 (no later than 40 days before convention)—Regional group meeting notices to elect convention delegates must be mailed to group members. A copy of the notice must also be mailed to national headquarters at the same time it is mailed to the group membership.
- July 14 (35 days before convention)—National headquarters counts election ballots for regular election of Directors of Districts 5 and 6 and for the special election in District 3.
- July 28 (21 days before convention)—Completed delegate credentials forms and proxy forms must be postmarked no later than midnight.