Countdown Commences to Historic DC 65th

 

Official Notice

 

Pursuant to the provisions of Section 3b of Article IX (National Convention) of the BVA National Bylaws, all members of the Blinded Veterans Association in good standing are hereby notified that the BVA 65th National Convention will be held at the Crystal Gateway Marriott Hotel, 1700 Jefferson Davis Highway, Arlington, VA 22202, from Tuesday, August 24, through Saturday, August 28, 2010. Periodic updates regarding the convention will be posted regularly to the Convention page on the BVA website.

The Lincoln Memorial Reflecting Pool, site of many historical events, is lined by walking paths and shade trees on both sides. It reflects both the Washington Monument and the Lincoln Memorial. Photo courtesy of Washington.org.
The Lincoln Memorial Reflecting Pool, site of many historical events, is lined by walking paths and shade trees on both sides. It reflects both the Washington Monument and the Lincoln Memorial. Photo courtesy of Washington.org.

BVA members in good standing who wish to vote by proxy may request a form by writing or calling the Administrative Director at BVA National Headquarters no later than 45 days before the opening day of the 65th National Convention. Because the convention’s opening day is August 24, the deadline for requesting a proxy form is July 10, 2010.

In compliance with Section 2c of Article IX, the proxy form must be completed and returned to BVA National Headquarters (Attn: Administrative Director). To be considered valid, the envelope containing the form must be postmarked no later than 21 days before the opening date of the convention. The due date is therefore August 3, 2010.

Crucial Dates and Deadlines

 

BVA National Headquarters distributed notices in January regarding nominations for Certificates of Appreciation, the Maas and Diener Awards, the Wilburn H. Long Employment Award, and the David L. Schnair Volunteer Service Award. These actions also occurred in compliance with articles within the BVA National Bylaws.

A reminder will also be mailed to regional group presidents and secretaries on March 22 regarding the due date for submission of bylaw amendments for consideration at the convention. A mailing to all BVA members in good standing and residing in Districts 3 and 4 will occur on or before March 28 (150 days leading up to August 24). The mailing will call for nominations for District Director.

At approximately the same time, a similar mailing will also be directed to members in District 6 regarding a special election for the uncompleted term of current National Treasurer Mark Cornell, who was replaced in the interim by Roy Young.

Three copies of the credentials form will be also mailed on April 6 to each regional group president, vice president, secretary, and treasurer.

Both regional groups and individuals should refer to the following timeline in preparing for the convention. Items listed include actions required of the Association’s national headquarters, regional groups, and individuals. Questions can be addressed by calling BVA National Headquarters at 800-669-7079. Asterisks indicate actions required by the BVA National Bylaws.
  1. March 22*--National headquarters sends reminder to regional group presidents and secretaries that proposed bylaw amendments for consideration at the 65th National Convention must be postmarked no later than 90 days before the convention (May 26).
  2. March 26 (no later than 150 days before convention)--Mail call for nomination of Directors of Districts 3 and 4 to members in good standing from each of the two districts.
  3. April 12*--Mail Credentials forms to regional group presidents, vice presidents, secretaries, and treasurers (3 copies each).
  4. April 23*--Nominations for BVA Certificates of Appreciation, the Maas and Diener Awards, the Long Employment Award, and the Schnair Service Award all due at national headquarters.
  5. Mid-April*--65th National Convention pre-registration package prepared and sent to printer.
  6. Mid-April*--65th National Convention proxy forms mailed.
  7. May 17 (no earlier than 100 days before convention, in this case 99 because May 16 is a Sunday)--Earliest date to mail pre-registration package and official convention notice to potential attendees.
  8. May 26 (no earlier than 90 days before convention)--Earliest date to distribute ballots for Districts 3 and 4 elections to district members.
  9. May 26 (no later than 90 days before convention)--Envelopes containing proposed bylaw amendments must be directed to national headquarters and postmarked.
  10. May 26 (no earlier than 90 days before convention)--Earliest date to mail proposed bylaw amendments to members in good standing.
  11. May 26 (90 days before convention and 60 days following original mail call referred to above)--Nominations for regular elections of Directors of Districts 3 and 4 due at national headquarters.
  12. June 10 (no later than 75 days before convention)--Latest date to mail pre-registration package and official convention notice from national headquarters.
  13. June 15 (no later than 70 days before convention)--Latest date for national headquarters to mail ballots for regular elections of Directors of Districts 3 and 4.
  14. June 15*--National headquarters mails annual financial report forms (three copies) to treasurers of regional groups.
  15. July 10 (no later than 45 days before convention)--Ballots for regular elections for Directors of Districts 3 and 4 must be postmarked no later than midnight.
  16. July 10 (no later than 45 days before convention)--Latest date to mail proposed bylaw amendments to members in good standing.
  17. July 15 (no later than 40 days before convention)--Regional group meeting notices to elect convention delegates must be mailed to group members. A copy of the notice must also be mailed to national headquarters at the same time it is mailed to the group membership.
  18. July 20 (35 days before convention)--National headquarters counts election ballots for regular election of Director of Districts 3 and 4.
  19. August 3 (21 days before convention)--Completed delegate credentials forms and proxy forms must be postmarked no later than midnight.

Gathering in the Nation’s Capital

 

Start planning now to attend BVA’s historic 65th National Convention in a region of the nation rich in history and home to the Association’s National Headquarters for much of its own history. The Mid-Atlantic Regional Group is pleased to co-host the convention and is presently planning a variety of activities to be described in detail in the Bulletin’s spring issue.

BVA members who have not received notices about the convention in the recent past should contact Director of Membership Alyson Alt to confirm that their membership is current. Manager of Conventions Manager Christina Hitchcock is also available to provide the information if requested through chitchcock@bva.org.

The Convention webpage, provides all of the convention information in a downloadable text format. The material includes updates and instructions on how to take advantage of early registration incentives. 

In addition to the usual meetings and activities to be outlined, convention attendees will enjoy access to an impressive list of free and fascinating attractions ranging from the historic monuments, Presidential memorials, and war memorials to the inspiring cultural treasures such as the Smithsonian Institution, the Library of Congress, and the National Gallery of Art. In short, because of its diversity and beauty, Washington, DC offers a potpourri of attractions for everyone.

The convention will offer an opportunity to touch a moon rock, marvel at the Hope Diamond, show your children and grandchildren Dorothy’s Ruby Red slippers, or explore Native American culture at the Smithsonian’s 15 Washington area facilities. Discover treasures like the Gutenberg Bible at the Library of Congress and historic documents like the Declaration of Independence at the National Archives. Many of the Smithsonian museums and others are very accessible and have tours designed for the visually impaired.

Away from the celebrated federal sites, Washington, DC, unwinds into a fascinating network of neighborhoods where visitors can walk the charming, tree-lined streets of historic Alexandria, Virginia, and discover art galleries, historic homes, and lush parks and gardens. Shoppers love the store-lined streets of Georgetown while jazz music fans won’t want to miss a trip to U Street, where Duke Ellington played his first notes. The city’s international character shines through in its Adams Morgan and Dupont Circle neighborhoods, two prime destinations of great dining and entertainment.

Washington is earning new recognition as a thriving performing arts town with 65 professional theater companies based in the metropolitan area. The theaters present world premieres and celebrated Broadway musicals throughout the year.

For more information on visiting Washington, DC, as a guest of the city, please refer to www.washington.org

The Marriott Crystal Gateway was selected for BVA’s historic 65th because of its many amenities and proximity to city and public transportation. The hotel offers complimentary airport shuttle service to and from Ronald Reagan National Airport. Flights into Dulles or Baltimore-Washington International require transportation by taxi or SuperShuttle with fares ranging from $45 to $65 one way.

The Marriott Crystal Gateway boasts two restaurants, in addition to an indoor and outdoor pool and access to the Crystal City shops and eateries. The hotel is located above the Crystal City Metrorail (subway) Station, providing convenient access to downtown Washington in less than 20 minutes.