August Destination: The City of Roses
Pursuant to the provisions of Section 3b of Article IX (National Convention) of the BVA National Bylaws, all members of the Blinded Veterans Association in good standing are hereby notified that the BVA 64th National Convention will be held at the Doubletree Hotel, 1000 NE Multnomah Street, Portland, OR 97232, from Tuesday, August 18, through Saturday, August 22, 2009. Periodic updates regarding the gathering will be uploaded to the Convention page on the BVA website.
BVA members in good standing who wish to vote by proxy may request a form by writing or calling the Administrative Director at BVA National Headquarters no later than 45 days before the opening day of the 64th National Convention. Because the convention’s opening day is August 18, the deadline for requesting a proxy form is July 6, 2009.
In compliance with Section 2c of Article IX, the proxy form must be completed and returned to BVA National Headquarters (Attn: Administrative Director). To be considered valid, the envelope containing the form must be postmarked no later than 21 days before the opening date of the convention. The due date is therefore July 28, 2009.
Important Dates and Deadlines
BVA National Headquarters distributed notices in January regarding nominations for Certificates of Appreciation, the Maas and Diener Awards, the Wilburn H. Long Employment Award, and the David L. Schnair Volunteer Service Award. These actions also occurred in compliance with articles within the BVA National Bylaws.
A reminder will also be mailed to regional group presidents and secretaries on March 16 regarding the due date for submission of bylaw amendments for consideration at the convention. A mailing to all BVA members in good standing and residing in Districts 1 and 2 will occur on or before March 23 (150 days leading up to August 18). The mailing will call for nominations for District Director.
At about the same time, a similar mailing will also be directed to members in District 6 regarding a special election for the uncompleted term of current National Treasurer Mark Cornell, who was replaced in the interim by Roy Young.
Three copies of the credentials form will be also mailed on April 6 to each regional group president, vice president, secretary, and treasurer.
Both regional groups and individuals should refer to the following timeline in preparing for the convention. Items listed include actions required of the Association’s national headquarters, regional groups, and individuals. Questions can be addressed by calling BVA National Headquarters at 800-669-7079. Asterisks indicate actions required by the BVA National Bylaws.
Portland, Oregon, long considered the greenest city in the United States, has combined big city excitement, small-town charm, and a breathtaking view of Mount Hood to become one of the West’s favorite destinations. Photo courtesy of Travel Portland.
- March 16*--National headquarters sends reminder to regional group presidents and secretaries that proposed bylaw amendments for consideration at the 64th National Convention must be postmarked no later than 90 days before the convention (May 20).
- March 20 (no later than 150 days before convention)--Mail call for nomination of Directors of Districts 1 and 2 to members in good standing from each of the two districts.
- April 20*--Nominations for BVA Certificates of Appreciation, the Maas and Diener Awards, the Long Employment Award, and the Schnair Service Award all due at national headquarters.
- Mid-April*--64th National Convention pre-registration package prepared and sent to printer.
- May 10 (no earlier than 100 days before convention)--Earliest date to mail pre- registration package and official convention notice to potential attendees.
- May 20 (no earlier than 90 days before convention)--Earliest date to distribute ballots for Districts 1and 2 elections to district members.
- May 20 (no later than 90 days before convention)--Envelopes containing proposed bylaw amendments must be directed to national headquarters and postmarked.
- May 20 (no earlier than 90 days before convention)--Earliest date to mail proposed bylaw amendments to members in good standing.
- May 20 (90 days before convention and 60 days following original mail call referred to above)--Nominations for regular elections of Directors of Districts 1 and 2 and for the special election in District 6 due at national headquarters.
- June 4 (no later than 75 days before convention)--Latest date to mail pre-registration package and official convention notice from national headquarters.
- June 9 (no later than 70 days before convention)--Latest date for national headquarters to mail ballots for regular elections of Directors of Districts 1 and 2 and the special election in District 6.
- June 15*--National headquarters mails annual financial report forms (three copies) to treasurers of regional groups.
- July 6--Ballots for regular elections for Directors of Districts 1 and 2 must be postmarked no later than midnight.
- July 6 (no later than 45 days before convention, in this case 43 because July 4 is a Saturday and a national holiday)--Latest date to mail proposed bylaw amendments to members in good standing.
- July 9 (no later than 40 days before convention)--Regional group meeting notices to elect convention delegates must be mailed to group members. A copy of the notice must also be mailed to national headquarters at the same time it is mailed to the membership.
- July 14 (35 days before convention)--National headquarters counts election ballots for regular election of Director of Districts 1 and 2.
- July 28 (21 days before convention)--Completed delegate credentials forms and proxy forms must be postmarked no later than midnight.
Portland to Stretch Out Welcome Mat to BVA
by Frank Armstrong, Convention Chairman
All is in high gear in the City of Roses to provide BVA members and their families with a memorable and productive visit as we gather for the historic 64th National Convention. This is an event I like to call our “BVA Family Reunion” and the Oregon Columbia Regional Group looks forward to welcoming the “family” to our beautiful city.
The Doubletree Hotel is first-class. We will most certainly be comfortable while participating in BVA’s important business meetings and decisions that will affect our future. The hotel is located just across the street from the largest covered shopping mall in the Great Northwest. As we have emphasized in our presentations at the previous two convention closing business sessions, Oregon also has no sales tax.
We hope to see our visiting attendees engaged in the activity and culture of Portland throughout the convention week. Activities such as cruises, tours, baseball games, churches, museums, great restaurants, and a zoo are all possibilities that first come to mind. Mt. Hood, the mighty Columbia River, and the northward flowing Willamette are also magnificent attractions. So varied and attractive are the things to do that convention goers will be faced with difficult decisions about what to do next.
The Oregon Historical Society Museum contains more than 85,000 artifacts relating to the history of the Great Northwest, including the famous Portland Penny used to determine the name of the city and memorabilia from the Lewis and Clark Centennial Exposition. Photo courtesy of Travel Portland.
Highlights of the convention itself will consist of an opening business session posting of the colors supported by a talented Jefferson High School vocal group. The group will render a three-piece medley of inspirational, patriotic songs, including our National Anthem. Oregon’s governor, a Vietnam Veteran, will welcome us. Tentative plans also include a visit and address by VA Secretary Shinseki.
The City of Portland is a master at mixing productive business with enjoyable entertainment and cultural experiences. As BVA members, we have the added benefit of creating our own lively and warm camaraderie. We look forward to greeting you at what we hope will become one of the most memorable BVA national conventions ever.